On projects that extend over a period of time, you will likely pay contractors and subcontractors on a regular schedule, based on the amount of work that is completed during the payment period.
This contractor progress payment template helps to determine the payment amount based on the percentage of work completed to date with adjustments made for change orders, previous payments and retainage if required for each payment period. Additionally, it includes a second sheet to track the amount of work completed on each task to easily calculate the total completed to date.
During a construction project it may be necessary to make changes to the original contracted dollar amount or time-to-completion depending on certain changes like site conditions, scope or unforeseen circumstances. This contractor change order request summary template will allow the contractor to provide a description and breakdown of the requested change, and enable you to make an informed decision on whether the change is necessary and who should be responsible for the impact to the overall project budget and timeline.
Depending on the length and complexity of the project, it may be necessary to keep track of multiple change order requests over the duration of the project. This change order log template will help to keep track of the change order descriptions, time extensions associated with the changes, and the cumulative contract dollar amount.
Throughout the project, the contractor or subcontractors may have questions regarding the plans or specifications. It is important to have a process in place to collect, review and answer these questions in a timely manner to prevent any delays in work. However you decide to collect the requests for information RFI , using this template will help to keep the questions and responses organized.
Work with your team, subcontractors, and clients on your next residential remodel with this project organized in phases. Use the Gantt chart to plan, track status, stay on schedule, and communicate with everyone involved. Depending on the type of construction project, prime and subcontractors may be required to submit their payroll reports. A time and materials invoice is beneficial when emergency or extra work is needed during a project. It enables the contractor and subcontractors to provide quick turnaround on urgent work, while tracking and invoicing for their time and materials.
With this time and materials invoice template you can add in the hours spent, materials used and a specific markup amount to calculate the total. As construction projects near their completion date, it is important to inspect all the work that was constructed to ensure that it was done per the plans and specifications, and to your standards. This project punchlist template lists and tracks any corrections or updates you would like made, and keeps the contractor and subcontractors on the same page by providing them the complete list.
With Smartsheet, the changes are made in real-time so the punchlist is always up to date and can be shared online with multiple subcontractors. Construction project closeout can be a long process due to the many steps that are often required including completion of punchlists, final inspections, contract closeout, submission of as-builts and more. To ensure that each of these steps are completed on time, a project closeout checklist is essential.
With this project closeout checklist template, you can list all tasks needing to be completed along with details of each task, specific requirements and the date completed. From pre-construction to project closeout, keep all stakeholders in the loop with real-time collaboration and automated updates so you can make better, more informed decisions, all while landing your projects on time and within budget.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. Try Smartsheet for free, today.
To accurately estimate your construction costs, you must first determine specific aspects of your construction project, like schedule based unit prices, assembly based unit prices, and labor costs. This will give you a baseline understanding of what it will cost you to complete the project. From there, apply a markup to your costs that will yield profits after any expenses. This will ensure that the project is profitable and comes in under budget.
Make sure to track your estimates to ensure that your construction project is hitting under or on budget during every phase of the project. First, create a comprehensive project plan.
See how SmartDraw can also help you draw site plans. You can also share files with non SmartDraw users by simply emailing them a link. Import your own graphics and visuals easily as you need to customize your plan and once you're ready, export your completed plan just as easily. SmartDraw works how you work. Effortless Collaboration. Smart Integration. Building Plan Examples. Tare space is the area needed for circulation, walls, mechanical, electrical and telephone equipment, wall thickness, and public toilets.
The building efficiency for a building type was researched in Step 1 and possibly Step 3. See Exhibit A for an example of space requirements. The building efficiency of an existing space used by a client can inform the selection of the net-to-gross ratio. The example below of an office suite within an office building illustrates the areas of net assignable square feet and tare area.
Notice that some space within an office is considered circulation, even though it is not delineated with walls. We call this circulation, "phantom corridor. In the case of a tenant improvement within a larger building, one establishes the "internal gross" of the leased space.
Additional support space or tare area such as mechanical rooms and public toilets would not be included in the calculation for this project type. In drafting the total project cost, the programmer uses the cost per square foot amount researched in Step 1. Factors for inflation should be included, based upon the project schedule. Costs should be projected to the date of the mid-point of construction because bidders calculate estimates on the assumption that costs could change from the time of the bid date.
The total project cost includes the construction cost for building and site work , plus amounts for architect's fees, furniture and equipment, communications, contingency, printing for bid sets, contingency, soils tests, topological surveys, and any other costs that must come from the owner's budget. The intention is to help the owner prepare for all the project costs, not just those costs assigned to construction.
If the bottom line for the project costs is more than the budget, three things can happen: 1 space can be trimmed back or delegated to a later phase a reduction in quantity ; 2 the cost per square foot can be reduced a reduction in quality ; or 3 both. This reconciliation of the desired space and the available budget is critical to defining a realistic scope of work. Finally, once all of the preceding steps are executed, summary statements can be written defining "in a nut shell" the results of the programming effort.
All of the pertinent information included above can be documented for the owner, committee members, and the design team as well. The decision-makers should sign-off on the scope of work as described in the program.
Once a program is completed and approved by the client, the information must be integrated into the design process. Some clients want the programmer to stay involved after the programming phase to insure that the requirements defined in the program are realized in the design work. A very important part of programming is identifying relevant codes and standards that apply to the project see Steps 1 and 3 above.
Codes, covenants, deed restrictions, zoning requirements, licensing requirements, and other legal obligations can have significant influence on costs and therefore, affordable GSF. These factors must be identified prior to design. Many governments and institutions have developed standards and guidelines for space allocations.
For example, the General Services Administration GSA , military, and higher education institutions all have standards and guidelines.
These standards must be adhered to in programming projects for these clients. The standards are also useful as guidelines for agencies that have not developed their own standards. Some standards are mandated by statutes in some jurisdictions for licensing, accreditation, or equity purposes. Schools, hospitals, correctional facilities, and other licensed or accredited institutions may be required to meet these standards prior to opening their doors.
Some building codes identify the number of square feet allocated per person for certain types of occupancy. However, while these ratios may determine the legal occupancy numbers for the facility, exiting requirements, fire separations, etc. It may be necessary to accommodate specific activities adequately with more space. Case Studies , Federal Mandates.
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