Supplier Contact. Gold, Bob. Oracle, Apps. A draft contract purchase agreement is created. The start and end dates are used to specify the period that the document is in effect and agreement amount can be used to both track and control release activity. Click on the Controls tab. Start Date. End Date. Agreement Amount. Minimum Release Amount. Payment Terms. Order Locally : The order locally checkbox enables a scenario where the requisitioning business unit outsources only the business processes related to negotiating and administering the agreement with the supplier, but still owns the business processes related to creating and administering its own purchase orders for commodities it is buying off the agreement.
If unchecked, the client requisitioning business unit outsources all of these business processes. You can use the order locally checkbox to configure what business processes the requisitioning business unit will outsource.
Automatic Process : To allow orders to be automatically generated from requisitions sourced to this contract purchase agreement check the first control. The second control enables the orders automatically created to then be submitted for approval.
Check A utomatically generate orders and Automatically submit for approval to enable automated buying. Notification Control : A notification control can remind you of agreements nearing expiration or to track and monitor release activity. Click the Submit button.
The new agreement was submitted for approval. We have the auto approval for below agreements so this agreement will be auto approved. Check the notifications. Click on the View Agreement to check the agreement details and Click on the attachment to check the agreement details.
Once agreement is created status is in Open. Step 2: Create Requisition. Create the purchase using the Contract Purchase Agreement number i. Click on the Requisition Line Entry link. Enter the details and click on Add to requisition button. Item Type. Fixed Price Services. Item Description. PA - PR Category Name. Enable If the requisition line is sourced to a valid Contract Purchase Agreement then the 'Negotiated' flag should be checked on the requisition line.
Charge Account. Click on Edit and Submit button. Check the requisition details and click on Submit button. Requisition is submitted for approval. Requisition status is changed to Approved and Purchase order: is created. We have the auto approval for below 50k requisition amount so this requisition will be auto approved and created the purchase order: Check the requisition status and it is approved.
Check the approval notification. When the Requisition is approved purchase order will create automatically, Check the notifications. Step 3: Purchase Orders. When the Requisition is approved purchase order will create automatically, Search with Purchase order number: Click on the PO number. Create an Invoice for supplier. This is the supplier which had received the PO : Once select the PO then supplier information will be defaulted and enables the match invoice lines field.
Enter the Invoice number and amount then click on the Match Invoice Lines button. PO information will populate in invoice line level, Click on Save button. Invoice is validated and initiates the invoice for approval. Workflow initiated.
Check the notification. Check the invoice details. Enter the bank account details and click on submit. Payment is created and payment status is changed to Paid, Check the output file from Scheduled payments screen. Step 6: Receive the remaining goods or Close the Purchase Order. Receive the remaining goods. For example if we select the some of goods like 10 and in that we did the transaction for only 5 goods.
The supplier has been paid for the goods that have been received in the stores but we have received 5 goods out of the total number of Therefore we have the option of receiving 5 more to complete the PO. If we receive the other 5 goods then we have to create another invoice to pay off those received goods. If we do not want to receive the remaining goods but instead we want to close the PO at this stage then we need to Close the PO line so that the remaining quantity is cancelled and the PO is closed.
If we do not finish this step the PO will remain in open state and the amount will go into encumbrance, i. PO status is changed to Closed for Invoicing. Click on the Actions and Close.
Select the Finally Close and click on Ok. Now the PO status is changed to Finally Closed. Check the details and click on Done button. For example, you can modify this workflow to validate all accounting code combinations in the Payables Open Interface tables.
Your workflow can send notifications of any invalid code combinations to a specified user for correction. You can also customize the workflow to override any invalid code combinations with a designated default value. Using Oracle Workflow, you can add workflow rules that meet the specific requirements of your business. If you implement this workflow, then once an invoice record has successfully completed workflow, it is ready to be imported into the Oracle Payables application tables.
Workflow sets a temporary value of 'S' for 'Selected' when it processes the invoice. Once an invoice has successfully completed workflow the value is set to 'D' for 'Done'. Invoices that have the value of 'D' or null in this column are ready to be imported into the application tables using the Payables Open Interface Import.
When an invoice fails workflow, a notification is sent via e-mail to the individual set up in workflow as the performer. The responsible individual can act based on the e-mail. Alternatively, the individual can periodically use the Oracle Applications Notification window to query and review data that has failed the workflow.
If you choose the References button in that window, the system navigates to the Open Interface Invoices window. You can use this window to correct data in the interface tables for any invoices that are not from the Quick Invoices window. If you need to correct invoice records that were entered in the Quick Invoices window, then use the Quick Invoices window. Once you correct the data, return to the Oracle Applications Notification window, and choose the Respond button.
Enter Problem Fixed. Oracle Payables automatically resubmits the invoice to workflow. Tip: To schedule the automatic import of data and initiation of workflow as a recurring process, use the Submit Request Set window. You can schedule this request set to run regularly, for example, every six hours.
The program can be added to a request set along with the Payables Open Interface Import routine to handle a complete loading of data into the application tables.
This task describes how to submit the process individually. Customize the workflow validation. Edit the file and compile it against the server. You submit this program from the Submit Request window. It will process all records that have not yet been processed. If you want to limit Workflow to records with a particular source, enter the source exactly as it appears in the Oracle Payables Lookups window.
Leave blank if you want Workflow to process records regardless of source. If you want to limit Workflow to records with a particular group, enter the group. Leave blank if you want Workflow to process records regardless of group.
In addition, you set the following: In the Invoice Tolerance window you can set tolerances for the variance you will allow between invoices and purchase orders or receipts. Matching Control Defaulting Hierarchies The following options and windows control matching in your system.
Custom code conversions must be defined as part of trading partner setup. Tax groups are not supported. Skip to content Menu.
Home About Videos Contact. However most of the time OAM setup needs to be modified and workflow customized depending upon the business scenario. One of the most common business requirement is that organizations do not need approval of invoices that are matched to PO Receipts. But, apart from this there are several other common requirements which one faces.
I have listed down some such requirements. Some of these requirements can be very easily applied using the standard OAM functionalities, while some others require a bit of customization. Some common requirements include the following:. Sometimes the reverse scenario also exists where the Invoice entry clerk should not have a say in selection of Invoice Approver. It would be great if readers can also add further to the above list so that we can have a comprehensive list of common requirements that come up while setting up Invoice Approval Workflow.
Rate this:. Like this: Like Loading Prev Form Personalization in Oracle Applications.
0コメント